InvoiceFollow
Track existing invoices, automate reminders, and record payment progress.
Schedule reminders, track invoice status, review messages before they send, and record payment progress without chasing every client by hand.
Built because unpaid invoices should not live rent-free in your head.
Product brief
InvoiceFollow
Reminder preview
Subject, tone, payment link, approval state
Review the exact email before it leaves your workspace.
Collection brakes
Pause on reply, dispute, or partial payment
Invoice automation should stop when a human conversation starts.
Cash context
Viewed, due soon, overdue, partial paid, disputed
The status board shows awkward money states without pretending everything is binary.
Product signal
Manual approval is available before firm reminders, and reminders can pause when a client replies or disputes an invoice.
Interactive demo
Receivables recovery demo
Walk through invoices with viewed, due soon, overdue, partial paid, disputed, and needs-review states plus a realistic email preview.
| Invoice | Customer | Amount | Due date | Status | Next action |
|---|---|---|---|---|---|
| Clara Studio | $1,200 | Mar 28 | Due soon | Send reminder in 2 days | |
| North Labs | $800 | Mar 12 | Overdue | Needs approval | |
| Pixel Co. | $450 | Feb 20 | Partial paid | Reconcile balance | |
| Orbit Works | $640 | Feb 04 | Disputed | Pause reminders |
Email preview
Subject: Quick reminder about invoice INV-2041
Hi Clara,
Just a quick reminder that invoice INV-2041 for March development work is due on Friday.
You can view or pay it here: [payment link]
Thanks,
Victor
Follow-ups with brakes, not autopilot
Manual approval before firm reminders
Pause reminders when a client replies
Mark invoices as disputed or partially paid
Sensitive client notes stay private
Invoice sent
sentINV-2041 for Clara Studio sent with payment link.
Friendly reminder
politeSubject: Quick reminder about invoice. Requires approval: no.
Firm follow-up
reviewRequires approval before sending. Pause if the client replies or disputes.
Manual review
manualNo automatic email. Ask the owner to review before sending.
{
"overdue_amount": "$4,020",
"promised_amount": "$2,400",
"disputed_count": 1,
"next_action": "Send human review for INV-2041"
}Reminder sequence
Reminder email sequence
Collections need tone and brakes. The sequence starts polite, asks for approval when it becomes firm, and stops before automation gets weird.
Day 0
Invoice sent Subject: Invoice #INV-2041 for March development work Tone: neutral Status: sent
Day 3
Friendly reminder Subject: Quick reminder about invoice #INV-2041 Tone: polite Requires approval: no
Day 7
Firm follow-up Subject: Follow-up on overdue invoice #INV-2041 Tone: firm but professional Requires approval: yes
Day 14
Manual review No automatic email. Ask the owner to review before sending.
Workflow
From sent invoice to settled payment
InvoiceFollow keeps reminders, replies, approval gates, partial payments, and payment links visible before automation sends anything sensitive.
Reminder schedules
Create polite follow-up sequences based on due date and invoice status.
Message preview
Review subject lines, tone, and payment links before reminders go out.
Client replies
Pause automation when a client responds or disputes an invoice.
Partial payments
Track remaining balances instead of treating every invoice as paid or unpaid.
Approval workflow
Approval workflow is available in the InvoiceFollow workflow with plan-aware limits.
Bulk import
Bulk import is available in the InvoiceFollow workflow with plan-aware limits.
Use cases
Follow-ups that need tact, not autopilot
Use it for invoices that need a reminder workflow but still require human judgment around tone, disputes, and partial balances.
Freelance developers billing monthly retainers
Design studios waiting on final project payments
Agencies collecting deposits before kickoff
Consultants handling partial payments
Small teams that need reminders but not aggressive collections
Pricing
What each invoice tier actually unlocks
Free covers a few active invoices, Pro adds higher limits and workflow tools, and Team adds seats, volume, and longer retention. Pro starts at $9.99/month and Team at $49/month.
Free
Try InvoiceFollow with starter limits and no credit card.
- 5 active invoices
- 25 collection emails/month
- 10 NLP reply analyses/month
- 1 workspace user
- 30 days retention
Pro
For solo builders and small teams running real workflows.
- 50 active invoices
- 500 collection emails/month
- 200 NLP reply analyses/month
- 90 days retention
- Weekly digest
- API access
- Bulk import
- Custom templates
Team
For agencies, operators, and teams managing more volume.
- 200 active invoices
- 2,000 collection emails/month
- 1,000 NLP reply analyses/month
- 5 workspace users
- 365 days retention
- Weekly digest
- API access
- Bulk import
- Custom templates
Plan comparison
Invoice limits by collection volume
| Feature | Free | Pro | Team |
|---|---|---|---|
| Active invoices | 5 | 50 | 200 |
| Emails/month | 25 | 500 | 2,000 |
| NLP analyses/month | 10 | 200 | 1,000 |
| Workspace users | 1 | 1 | 5 |
| Retention | 30 days | 90 days | 365 days |
| Bulk import/API | Limited/no | Yes | Yes |
FAQ
Before you automate a reminder
Can I approve reminders before they are sent?
Yes. Firm reminders can require manual approval before sending, and sensitive invoices can stay out of automation.
Can reminders pause when a client replies?
Yes. Client replies, disputes, and payment confirmations can pause the next scheduled reminder for manual review.
Can I customize the tone of each email?
Yes. Reminder previews show subject, tone, payment link, and approval state before messages go out.
Does InvoiceFollow support partial payments?
Yes. Partial paid status and remaining-balance notes are part of the recovery workflow.
Can I mark an invoice as disputed?
Yes. Disputed invoices can pause reminders and stay visible in the status board.
How can I add existing invoices?
Add them with the tracking form or import a validated CSV, then review the reminder schedule before anything is sent.
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